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Requirements for screen annotation tools in virtual meetings

Note: The meeting host can disable attendee annotation. If you do not have the annotation option, confirm that the host has not disabled annotation.

Table of Contents

How to use annotation tools for collaboration and brainstorming

Windows | macOS | Linux

How to annotate if you are screen sharing

After sharing your screen or whiteboard, annotation controls will display. If you don't see the annotation tools, click Annotate ccported high quality(if you are sharing your screen) or Whiteboard ccported high quality(if you are sharing a whiteboard).

How to annotate if you are viewing shared content

While viewing a shared screen or shared whiteboard, click View Options then Annotate at the top.

Available annotation tools

You will see these annotation tools:

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Note: The Select, Spotlight, and Save options are only available if you started the shared screen or whiteboard.

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Android

Annotation tools for shared screen or whiteboard

  1. Start sharing your screen.
  2. Tap the pencil icon ccported high quality on your screen.
    This will open the annotation tools.
  3. Tap the pencil icon again to close the annotation tools.

The following annotation tools' availability depend on whether you are using a phone or tablet.

Annotation tools for just whiteboard

If you started sharing a whiteboard, you will see the following annotation tools:

Annotation settings

You can choose to allow participants to annotate on your shared screen and whether you want participants' names to appear next to their annotations.

  1. Tap the pencil icon to hide annotation tools.
  2. Tap More ccported high quality in the host controls.
  3. Tap Meeting Settings for these annotation settings under the Content Share section:
    • Annotate: Allow or prevent participants from annotating on your shared screen.
    • Show Names of Annotators: Show or hide the participants' names when they are annotating on a screen share. If set to show, the participant's name will briefly display beside their annotation.
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iOS

Annotation tools for shared screen or whiteboard

Note: You cannot annotate when sharing your entire screen into the meeting via iOS device. You can only annotate when sharing a portion of your screen.

  1. Start sharing your screen.
  2. Tap the pencil icon on your screen.
    This will open the annotation tools.
  3. Tap the pencil icon again to close the annotation tools.

The annotation tools available are dependent on whether you are on an iPad or iPhone.

Annotation tools for just whiteboard

If you started sharing a whiteboard, you will see the following annotation tools:

Tablet

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Phone

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Annotation settings

You can choose to allow participants to annotate on your shared screen and whether you want participants' names to appear next to their annotations.

  1. Tap the pencil icon to hide annotation tools.
  2. Tap More ccported high quality in the host controls.
  3. Tap Meeting Settings for these annotation settings under the Content Share section:
    • Annotate: Allow or prevent participants from annotating on your shared screen.
    • Show Names of Annotators: Show or hide the participants' names when they are annotating on a screen share. If set to show, the participant's name will briefly display beside their annotation.
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Zoom’s in-meeting product features allow you to add annotations on your screen during your video calls — a tool for remote teams to easily brainstorm and collaborate. Meeting participants can add annotations while screen sharing as a viewer or the one that started sharing their screen. You can also use annotation tools when sharing or viewing a whiteboard.